We’ll have you back to sorting and filtering in no time!
If you are running Outlook version 1703 or higher, you may (or may not) have noticed that the option to sort email by ALL, UNREAD, MENTIONED and options for filtering mail by DATE and Newest have disappeared. This change is due to Build 7967.2161. Microsoft has changed the mail viewing options for Outlook in order to make room on the toolbar for the Focused Inbox feature.
If it hasn’t already, the change is coming to your inbox on a future update.
To find your version of Outlook go to
. Your version of Outlook will be listed at the top.
On their website, Microsoft has stated that there is “currently no option to revert to the prior behavior” – so for anyone missing these features don’t worry! Your email can still be sorted and filtered, it just requires a bit of work.
How to sort and filter your email
To check how your e-mail is currently being sorted, check for the small triangle on the field of headers:
To sort by
Filters, select the
button and select your choice from the dropdown menu. You can also select
to use options such asDate, From and other criteria.
In addition to the options above, you can also use the
button located on the ribbon.
For more information on using Outlook’s Filter Email see Filter email messages on the Microsoft Support page
Take advantage of the quick access toolbar to quickly access filters
Adding your filters to the Quick Access Toolbar can help you save time when filtering your email. In the example below shows how to add Unread mail messages to the Quick Access Toolbar:
Click anywhere in the Outlook
box. When the
tab commands become available on the toolbar,
right-click the Unread icon
Add to Quick Access Toolbar
You can also use the
filter, but it will first need to add it to the ribbon. To customize the ribbon,
right-click on the ribbon
Customize the Ribbon
Under Customize the Ribbon
click Home (Mail) > New Group
and rename the group to
Choose commands from column,
select All Commands
– scroll down to
select the third Arrange By and click Add
Click the name of the group (Arrange by) under
Customize the Ribbon
use the UP arrow to move it under the Respond group
(this can be changed later if you would like to move it somewhere else.)
to add the new group onto the Ribbon.
Right-click on the new Arrange by button
click Add to Quick Access Toolbar.
For more information on using commands with the Quick Access toolbar see Customizing the Quick Access Toolbar. If you would like a PDF copy of these instructions for easy reference, it can downloaded from here.
Office.com: Fixes for recent issues in Outlook for Windows
Spiceworks: Topic/Missing bar in Outlook 2016
Are you a small or medium sized business local to Spartanburg, Greenville, Boiling Springs, Greer, Duncan, Gaffney, Hendersonville or Asheville with questions about Managed Technology Services?
Drop us a line or give us a call – We’re happy to help!
©Pivotal IT. Unauthorized use and/or duplication of this material without express and written permission from Pivotal IT is strictly prohibited. Excerpts and links may be used, provided that full and clear credit is given to Pivotal IT with appropriate and specific direction to the original content
Where Is the File Tab in Outlook 365